Create your first event
Creating an event takes under three minutes, and you don’t need every answer up front — Planet Events works with whatever you know now, and you can edit everything later. Here’s what the form asks and why.
The basics: title, type, when, where
Give the event a title, then pick its type — summit, gala, and so on. The type sets the event’s physics: sensible defaults for pacing, blocks, and vocabulary, all adjustable afterward. Then set the event timezone, the start and end times (entered in that timezone), and optionally the city or venue.
Audience size — ranges welcome
Tell us how many people you expect in the room. If you’re not sure, enter a range: the “expected” number plus an optional “up to” maximum. A range is honest input, and honest input is exactly what the planning tools want.
The primary call to action
If your event has one moment that defines success — a donation ask, an enrollment pitch, a signup push — capture it here: the type, the ask in your own words, and an optional goal number. FlowGenius builds the whole event backward from this moment. If the event has no specific ask, choose “none” and success is measured by attendance, retention, and feedback instead.
Vibe
Two sliders set the feel: formal versus relaxed, and calm versus high-energy. There’s also a “wide dynamic range” option for events that want both big highs and quiet, reflective lows — think a gala with a raucous auction and a moment of silence in the same night.
Each event type also offers must-have chips — the segments your event can’t skip, like a testimonial, awards, or the pitch itself. Tick the ones that apply and they’ll be built into any drafted schedule.
Immovable times: walls versus furniture
Some times are locked before planning starts: catering arrives at 12:30, the venue closes at 10. Add these as immovable times, and mark each one HARD or FLEX. Hard constraints are walls — the show bends around them. Flexible ones are furniture — good to know about, but they can move if the schedule wants them to.
This section is skippable. If nothing’s locked in yet, move on and add anchors later.
Speakers and crew details
After the event is created, add speakers from its Overview tab. Each speaker carries the details your crew actually needs on show day: a walk-up song, crew notes (staging, mic preferences, anything the booth should know), and a private energy rating from 1 to 5.
Energy ratings are private to admins and editors — speakers never see them, and neither do viewer accounts. They exist so schedules can place the right speaker at the right moment in the room’s day.
Still stuck? Email guillermo@planetevents.io — during beta, questions go straight to the founder.